I'm going to start a thread soon for the event, but wanted to fill everyone in on the rough costs for the weekend and rough plans.
At this stage, I am unable to do anything special with flights. I might enquire with a TA about a group rate, but that wouldn't earn (AFAIK) and also probably wouldn't be much competition with a sale fare, which I'd encourage instead.
The motels in town range from $118 to $145 on wotif, but my pick is either of the caravan parks as heh contain 'cabins' complete with couches, kitchens, and some even have multiple rooms and beds enabling you to share costs. The Tourist Park also happens to be the cheapest at $98, while Kinnon & Co is $125. If JessicaTam brings her exec lounge with her, she'll be in one of these parks.
The rough plan so far is to fly up Friday and return Sunday. This will mean missing a day of work for anyone interstate as the Friday flight is EARLY. That said, the main focus for the weekend will be in Saturday, just incase you can't take a sickie.
At this stage, Friday daytime is a free time/explore town slot. I can add an extra activity here, a stage coach show put on by Kinnon & Co, but it depends on interest. On Friday night a bus will take us to the river to watch the sunset on Kinnon & Co's paddle steamer where there will be nibbles, before dinner around a camp fire, bush poetry and damper. The evening concludes at 9pm and will cost just shy of $100.
Saturday brings us to our star event, checking out the Qantas Founders Outback Museum. Tickets are $18 + I'll build in a $10-20 donation pp. An option beyond the museum is to do a jet tour at $40 pp and a wing walk at $65 pp.
Following a freshen up at the exec lounge we'll be having dinner inside the museum with a 3 course menu costing between $35-58 pp (only cheapest menu is alternate drop, absolutely no buffets).
I hope to also attract a guest speaker or two but it's a bit early to name anyone.
On Sunday, our last day, we'll head to the Stockmans Hall of Fame, entry $27, and learn about the outback. The flight home is usually most-afternoon.
As mentioned previously, I'm looking at the last weekend in April, so it shouldn't be too hot or cold.