AFF Gathering #4, Brisbane, October 22-24, 2010

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Bronze sadly :( i will be moving to Sydney in September and I'm not sure what my finances and work situation will be like.
 
you can mark me down as platinum - if anyone comes across and cheap hotel deals - please post! Sorry Flashware, your hotel is out of my price range :(
 
I only need one night, but the problem with expedia bookings is that HHonors generally does not apply. (No HHonors points, no stay credit, no night credit, no complimentary breakfast/upgrade)
 
Have you asked the Hilton if they will transfer the booking into another name :?:

Give them a reason to be helpful and you never know they might just do it for you. ;)

Was booked through Expedia, I understand that they don't put forward the actual booking to Hilton sometimes till a week before it starts. Given it was booked through them also it most likely doesn't earn any HH anyway, so changing name wouldn't really matter.

Can try though.. but only if there's someone to actually use it! :p
 
I should reply to the thread that I would consider myself a Gold at the moment.

May have Mrs LW and/or mini#1 or #2 with me at some of the events. I'd be at the Golf.
 
I should add that three Brisbanites, including yours truly, tried Vapiano the other night and were suitably content with the food quality and price.

The fly in the soup, however, is that they will not accept reservations for Friday nights due to patronage reasons. :(

We also had a constructive discussion / engaged in a futile decision-making process about the choices of pre-dinner drink locations for both Friday and Saturday nights. :-|
 
Platinum

JohnK
Mal
samh004 +1 (sister)
oz_mark
Bundy Bear
bossreggie +1
serfty
QF009 +1
PeteJ
kpc
drron
jdlover23

Gold

ejb
straitman +1
whereishome
PaulC83
Hvr
JeniSkunk
wijomas

Silver

thewinchester
tuapekastar
notzac
medhead
Flashware
Bob
docjames +1
Anat0l
munitalP +1

Bronze

MAX_1



I have updated the list and also moved myself & Mrs. munitalP to silver. The reason - I am not prepared to spend $$$ on flights for two or on a hotel for the weekend or transfers or car parking at MEL or cattery fees without events or locations being listed.

14-July, sam004... Regarding plans and tonights gathering, there was a lot of discussion and most of the weekend is now sorted, however we wont be releasing venues until we have everything locked in. So stay tuned, but also, don’t worry.

09-Aug, anat0l...We also had a constructive discussion / engaged in a futile decision-making process about the choices of pre-dinner drink locations for both Friday and Saturday nights...

Get it together chaps - I remember a previous comment that "don't worry, its months away", now may I remind you its only weeks away.

I reserve my decision based on some go forward in listing events and locations


munitalP

:shock:
 
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Remaining at silver for the same reason. Return tix cost currently looking better spent on a weekend in HKG or something ... c'mon guys!
 
The collegiate has spoken.

Apologies from the organising committee to AFF. Our next meeting will be next week, whereupon a schedule and costings will be uploaded.
 
Get it together chaps - I remember a previous comment that "don't worry, its months away", now may I remind you its only weeks away.

It’d be a couple months and a couple weeks away would it not? :shock:

The next BNE drinks night isn’t till next Wednesday, which is where we were planning to finalise things I think, but I guess we could just PM to come to a decision.
 
It’d be a couple months and a couple weeks away would it not? :shock:

The next BNE drinks night isn’t till next Wednesday, which is where we were planning to finalise things I think, but I guess we could just PM to come to a decision.

Unless this is not a democratic decision made among the attendees, your buffer of 8 or 9 weeks will work in a dictatorship otherwise you are cutting it very fine where people still need to decide that the offerings you make (venue wise) are suitable, there is still a discussion period required and a final decision period required after that. How many weeks do you think this will take?

In my experience of booking restaurants for groups in major cities, most cannot cater for groups of 15 - 20 people without considerable notice. An example would be AFF gatherings dinner in Sydney where we had booked 3 months or so in advance and still ended up with a cough table or most recently the Press Club in Melbourne where they couldn't cater 14 (at that stage) 9 weeks out!

I will not be spending lots of money to be coming to something that seems to be in disarray at the moment.

Get rid of the cloak and dagger stuff and get some transparency on the forum now, list the choices that you are thinking, and let the members voice their opinion on your short list of venues.

munitalP
 
It’d be a couple months and a couple weeks away would it not? :shock:

Also -- consider that the longer you leave it, the less likely reasonably-priced airfares and hotel rooms will still be available. I enjoy the company of AFF members, but not so much that I feel like paying last minute prices for it :!:
 
Also -- consider that the longer you leave it, the less likely reasonably-priced airfares and hotel rooms will still be available. I enjoy the company of AFF members, but not so much that I feel like paying last minute prices for it :!:


Considering the current QF sale is for the right dates and expires tommorrow I think that is a fair call.
 
Also -- consider that the longer you leave it, the less likely reasonably-priced airfares and hotel rooms will still be available. I enjoy the company of AFF members, but not so much that I feel like paying last minute prices for it :!:

Oh I know that much, though the past couple events I’ve been to I booked when I saw sale fares and didn’t know anything about the events, because I assumed things would just work themselves out, and more or less they did, in both SYD and ADL.

But I understand some people have limited budgets and can’t blindly jump on sale fares.

We are working in the background now on the issues.
 
Thats precisely the problem - as I said in a previous post, loose the cloak and dagger and get some transparency!


munitalP

People do tend to be happier with the final choices when they have been given the opportunity to provide input, a simple draft schedule (even if it has 10-20 choices) for each time slot would go a long way to helping people decide if they were going to travel.
 
Very well - here is what I have so far based on my recollection of opinions from all Brisbanites (and one Brisbanite/Sydneysider wanderer). Nothing here is final.

Friday 22 October

Pre-dinner drinks: not decided - see discussion about drinks venues below

Dinner: Vapiano, Albert Lane, off Albert Street Mall
  • Pros: Nice fresh Italian food, good prices all up, split bills are extremely easy
  • Cons: They will absolutely not accept any reservations for any size for a Friday night. Other nights are alright, just not Friday
  • Approximate Costs: $35 - $45 pp including entree, main and 1-2 drinks

Saturday 23 October

Day Activity: not decided

For the day activity, some of the ideas broached included:
  • Tour and lunch at Sirromet wines - waiting on response from Sirromet about this
  • North Stradbroke Island
  • Cruise of Moreton Bay or around - difficult to find one of these
  • Chartered boat trip up and/or down the Brisbane River, possibly link in with a trip to the zoo

Lunch: not decided

This will probably be on location depending on the day activity; with the exception of Sirromet, no pre-arrangements need to be made.

Pre-dinner drinks: not decided

Dinner: Kabuki, Stamford Plaza Hotel, cnr Margaret & Edward Sts

Plan was to have a teppanyaki in the American entertainment sense - get a show by the skilled chefs and dinner at the same time.

I had a brief chat with the people at Kabuki:
  • A maximum of 20 people can be accommodated at one teppanyaki table
  • Everyone at a table would need to have the same set menu. I would imagine we can still elbow for accommodations for vegetarians
  • I couldn't elbow a discount of sorts for anything (drinks, food, etc.)

Prices and range are given here: http://www.stamford.com.au/asset.asp?IDA=803556 (PDF) and a vegetarian menu http://www.stamford.com.au/asset.asp?IDA=803555 (PDF). Prices are start from $49.50 pp, not including drinks.

Possible post-dinner kick on ideas:

Fortitude Valley - for those who feel energetic enough. Limes Hotel (has a rooftop bar - see menus at Limes Hotel / Roof Top Bar), The Bowery (gets very crowded at times, but large coughtail selection - see all menus at Drinks - The Bowery)...

Freestyle Tout - excellent desserts. Locations at West End (easy hop on the frequent 199 or CityGlider buses) and Emporium complex just outside Fortitude Valley (few hundred metres walk from CityGlider bus stop). I've been to the West End venue before - a bit small and if all 20+ from dinner come might need to make some arrangements. The West End menu is located at http://www.freestyletout.com.au/sites/default/files/West End Full Menu June 2010.pdf.

Sunday 24 October - this is probably the only day where all options are fairly set

Day Activity: Golf - "The AFF Challenge"

No agreement or forward has come about venue / golf course. The last game between those AFF members who were sober enough to take back the wood and iron was at Jindalee. Hopefully if that is chosen again, the course will not be as muddy.

Those who do not want to play golf, caddy the players or spectate, are free to arrange other activities or sleep off as much of the hangover from the previous night.

Lunch: Breakfast Creek Hotel, Albion

Post Lunch: Brisbane Airport for farewells, QP etc.


Those are all the thoughts on program so far.

Other considerations...

Drinks Venues

To offer a software engineering parallel, here are three descriptors about drinks venues:
  • View
  • Ambience
  • Cost
You can only select two of them - you can't have all three.

One concession is that seeing as its going to be Friday/Saturday evening, there probably isn't much hope that ambience will be moderately peaceful, but at least the venues that can be avoided are those where you can shout at 90dB and still not make yourself heard to the person 1m away.

Possible drinks venues that have been touted:
  • Groove Train - King George Square (good ambience) or Eagle Street Pier (smaller). If I may say, this is my personal recommendation purely based on ambience (the open venue to the square allows the diffusion of much of the noise - should make communication easier)
  • Jade Buddha - Eagle St Pier
  • The Mill - Wickham Tce, Spring Hill
  • Rydges Southbank - there are a couple of people here with big discounts at Rydges, however there was some crisis of conscience as to whether it was right just to turn up with ~20 people, order a lot of stuff and then slap on a huge discount... (they probably reserve the right to revoke and say the discount is being unfairly taken advantage of)
  • Pig & Whistle at Eagle St Pier
  • Broadway Bar - Eagle St Pier
  • The Exchange Hotel - cnr Edward and Mary Sts. Has a roof top bar, but it's "closed in" (i.e. view is pretty non-descript).
  • Jo Jos - Queen Street Mall

Drinks venues which have been demoted to 'will not go'
  • Gilhooley's - cnr Albert and Charlotte Sts
  • MJ's at the Holiday Inn - Roma St Transit Centre
  • Regatta Hotel - Toowong


Other Dinner Venues

  • Rydges Southbank. Again, some AFF members have exercisable discounts.
  • The Ship Inn, Southbank. Nice, clean but nothing too exciting, but they do have a function room. Dinner available as alternate drop or buffet (but both require a minimum of 30 guests)
 
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Looks good, has anyone talked to Victoria Park about Golf given its proximity to Albion, and the cruise that leaves Redcliffe (whale watching) might be a good option, they have a smaller boat for charters.

Bretts Wharf might also be a possible venue, I use their function room on a regular basis and being able to get the river cat back to the city is a nice way to close off a meal.
 
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Bretts Wharf might also be a possible venue, I use their function room on a regular basis and being able to get the river cat back to the city is a nice way to close off a meal.

James St Bistro is another dinner option and they'll take large bookings. Easy walk to The Valley from there.
 
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